What is Room Scheduling and how much does it cost in 2022?

Today’s workplace is a hybrid environment, with some workers in the office full-time and others switching between remote and office work. Organizations everywhere are realizing that to keep the flow of their workspace efficient and productive, room scheduling is a necessity.

Room Scheduling enables your employees to book a space to work independently or collaboratively according to their schedule and needs. Through their normal workflow of scheduling in their work calendar, they’re presented with meeting room options, allowing them to choose the room that suits their needs for a specific set of times.

Room scheduling panels outside of each room indicate if the room is available or reserved. These panels are not just an aesthetically pleasing way to identify meeting spaces. They reduce meeting interruption by quickly and easily identifying if a room is occupied either shining red (reserved) or green (available). Additionally, if the room is vacant, a user can reserve the space quickly and easily with an intuitive touch screen interface on the panel itself.

In addition to the benefits for the office and remote workers, the office administration is provided with key insights regarding the utilization of spaces. As many offices determine the real estate needed to accommodate the hybrid work environment, these insights provide key information needed to make those decisions.

Room Scheduling solutions can typically integrate with your existing calendar software, enabling your users to reserve a space from their computer or mobile work device.

How much does a room scheduling system cost?

We have multiple manufacturers we work with to provide Room scheduling solutions including Crestron and Evoko. A ballpark cost estimate for a Room Scheduling solution in 2022 is around $1500-2000 per room depending on the specifics of the solution and the project itself.

Room scheduling can be one part of a full office technology solution or can be a streamlined solution on its own. If you’re ready to integrate room scheduling into your workspace, please fill out the form below and we’ll be in contact!