Though we don’t believe cost should be the only consideration in your buying decision, we do understand that it’s important. Our goal here isn’t to answer every question you have regarding the cost of a solution but rather to provide a ballpark estimate that your organization can utilize as you budget for your next solution. Pricing is subject to change based on a variety of circumstances. The prices listed below have been refreshed to reflect current ball park cost estimates in the Summer of 2024
Why is it so hard to find the costs for integrated AV solutions ?
Medium Conference Rooms are a vital part of the modern office. They’re multi-purpose, providing space to meet internally with your team, meet with a client, host or participate in a video conference and more. Any account executive can tell you that though it’s sometimes necessary to meet with a client outside of the office, when you have the opportunity to bring them into your own office and you have an impressive space dedicated to meeting with them it greatly increases your chance of success.
Medium conference rooms remain essential in modern offices, serving multiple purposes from internal team meetings to client presentations and video conferences. An impressive, well-equipped conference space can significantly boost your chances of success when meeting with clients in-house.When selecting the right solution for your conference room, consider these key factors:
- Room size
- Intended uses
- Budget constraints
When it comes to choosing the right solution for your conference room, it really comes down to a few different factors. How large is your space? What are your goals for the space? What is your budget for the space? These are just a few questions that you should be prepared to answer prior to making your decision.
We’re going to begin this series looking at small to medium size conference room spaces. These are likely spaces where you can host about 6 or so guests and you’ll utilize this space in all the ways that we spoke about at the beginning of the article.
For each of these packages, the solution varies in a couple of different ways. The size of the display (this is important for reasons we discussed here), and both the audio and the video portion of the technology.
$18,000
Small Conference Room
This entry-level package includes:
- 75″ 4K Commercial Grade Display
- Large universal wall mount
- Wall plate with HDMI, USB-C, and 3.5mm audio inputs
- Wireless presentation system (e.g., Barco ClickShare)
- Video conferencing bar (e.g., Poly Studio X30 or Logitech Rally Bar Mini)
- 4 ceiling-mounted speakers with wall-plate volume control
- Hybrid cable for computer connectivity
This setup offers a competent system for smaller conference rooms that occasionally need video conferencing capabilities.
The configurations for both audio and video settings will be relatively simple and won’t offer many options in terms of customization. For many, this is satisfactory and maybe a great starting place for a small-medium-sized office that needs a simple and easy to use conference room.
$35,000
Medium Conference Room
This mid-range package includes:
- 85″ 4K Commercial Grade Display
- Large universal wall mount
- Wall plate with HDMI, USB-C, and 3.5mm audio inputs
- Wireless presentation system (e.g., Barco ClickShare)
- Advanced UC conferencing kit (e.g., Crestron Flex or Poly G7500)
- PTZ camera with auto-framing and speaker tracking
- Beamforming microphone array (ceiling or table-mounted)
- DSP for audio processing
- 6 ceiling speakers with amplifier
- 10″ touch panel for room control
- Small equipment rack
This solution provides enhanced audio-visual experiences for organizations heavily reliant on high-quality video conferencing.
$45,000
Large Conference Room
This premium package includes:
- 98″ 4K Commercial Grade Display
- Large universal wall mount
- Wall plate with HDMI, USB-C, and 3.5mm audio inputs
- Wireless presentation system (e.g., Barco ClickShare or Mersive Solstice)
- Advanced UC conferencing kit (e.g., Crestron Flex or Poly G7500)
- Dual PTZ cameras with auto-framing and speaker tracking
- Beamforming microphone array (ceiling or table-mounted)
- Advanced DSP for audio processing and noise cancellation
- 8 ceiling speakers with amplifier
- 10″ touch panel for room control
- Voice control integration
- Medium equipment rack
- Basic room scheduling display
This setup offers a premium experience for larger medium-sized rooms where top-tier video conferencing is crucial.
2024 Trends to Consider
- Larger displays: The shift towards larger screens continues, with 75″ becoming the new standard for small rooms and 85″+ for medium rooms.
- Enhanced video conferencing: With remote work remaining prevalent, there’s increased focus on high-quality cameras, microphones, and speakers for seamless virtual collaboration.
- Wireless presentation: The demand for easy content sharing has led to more robust and user-friendly wireless presentation systems.
- Voice control: Integration of voice assistants for hands-free room control is becoming more common.
- Sustainability: Energy-efficient displays and systems are gaining popularity as organizations focus on reducing their carbon footprint.
- Flexible spaces: Solutions that can adapt to different room configurations and use cases are in high demand.
- AI integration: Cameras and microphones with AI-powered features like auto-framing and noise cancellation are becoming standard.
Remember that these are ballpark prices, and final solutions may vary based on specific requirements, brand preferences, and installation complexities.